CACFP – Single Audits

A Single Audit, often required for entities receiving federal funding, including the Child and Adult Care Food Program (CACFP), can be a complex and demanding process.

Two audits in one: A Single Audit involves both an audit of the organization's financial statements and a detailed audit of its compliance with the requirements of federal programs like CACFP.
Your State may have a lower threshold to initiate a Single Audit than Federal standards.
Federal program requirements: Organizations must adhere to specific federal regulations and guidelines related to the CACFP, including maintaining adequate records, proper tracking and separation of funds, and adhering to procurement standards.
Compliance testing: Auditors will test for CACFP compliance with federal statutes and regulations, verifying the accuracy of reimbursement claims, and reviewing supporting documentation such as meal records, enrollment forms, and income eligibility forms.

Internal controls evaluation: The audit examines the organization's internal controls to assess their effectiveness in ensuring compliance and preventing fraud and waste. This can involve reviewing policies and procedures related to financial management, cash handling, and safeguarding assets.
Schedule of Expenditures of Federal Awards (SEFA): A detailed SEFA must be prepared and included in the audit, providing information about all federal awards received and expended.
Potential findings: If the audit uncovers any issues, such as regulatory noncompliance or inadequate internal controls, these findings will be reported and may require corrective action.
Coordination with auditors: Organizations need to work closely with independent auditors, providing all necessary financial records, documentation, and staff availability for interviews.

Understand the applicable regulations: Familiarize yourself with the Uniform Guidance (2 CFR Part 200) and other relevant federal and state regulations governing the CACFP.
Maintain strong internal controls: Implement and document effective internal controls to manage financial operations, ensure compliance, and safeguard assets.
Keep accurate and organized records: Ensure all financial and program records are up-to-date, readily accessible, and properly organized.
Work closely with your auditors: Establish clear communication with your auditor and promptly respond to their requests for information and documentation.
Address any findings promptly: Develop and implement corrective action plans to address any audit findings.

The requirement to demonstrate compliance with detailed federal regulations: The audit goes beyond a standard financial audit and requires adherence to specific program rules and guidelines.
The need to maintain robust financial and program records: Accurate and complete documentation is crucial to support financial statements, program expenditures, and compliance with program requirements.
The potential for findings that can lead to corrective actions: Organizations need to be prepared to address any identified areas of noncompliance.